Data Privacy Policy (GDPR)

1. General information

This website is provided by the company RocketG GmbH, a business with headquarters in Germany that offers a human resource management software (https://www.rocketg.com/imprint/). We provide you with this data privacy policy to inform you of how we handle your personal data collected on this website.

2. Data controller

Processing of (personal) data by the website operator (RocketG):

The controller under data protection law is:

RocketG GmbH
Friedrichsstraße 68
10117 Berlin
Germany
Tel.: +49 (0) 1577 4070828
Data Protection Officer contact: privacy@rocketg.com

3. Access and activity logs (“server logs”)

Each access to this website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.

Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is section 15 subsection 1 of the German Telemedia Act (TMG), as well as article 6 (1) f of the GDPR.

Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

4. Error-Logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is section 15 subsection 1 of the German Telemedia Act (TMG), as well as article 6 (1) f) of the GDPR.

When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

5. Use of cookies

So-called cookies are used on parts of this website. They are small text files which are stored on the device with which you access this website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”).

Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

6. Use of third-party provider tools

In order to provide and continuously improve our services, we are using the services of the following third-party providers which may also process personal data. These third-party providers have been selected diligently and in line with the requirements of the GDPR.

a. Google

Unless otherwise stated in the data privacy policy, the operator of all Google services mentioned here is Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”).

i. Google Maps

This website incorporates the API service “Google Maps” in order to be able to depict geographical information. The use of Google Maps makes it possible for Google to collect, process and use data on your use of the service. You can find further information on the processing of your data by Google at the Google data privacy information.

ii. Google Tag Manager

This website uses the service “Google Tag Manager”. The tag manager is a tool for managing so-called tags that are used during tracking in online marketing. In doing so, the tag manager does not process any personal data, since it merely serves to manage other services – e.g., Google Analytics, etc.

You can find further information on the tag manager at: https://www.google.com/intl/de/tagmanager/use-policy.html

iii. Google Analytics

This website uses the service “Google Analytics”. The operator of this service is the company Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States. Google Analytics is a web analysis service, and, by placement of cookies and the information acquired by this, it enables us to make inferences about user behavior on our website. The information generated by the cookies is sent to a Google server in the USA and stored there.

The legal basis for the use of this service is article 6 (1) f) GDPR – justified interest. Our justified interest in the use of this service derives from the fact that we must be able to analyze and optimize the use of our website.

Moreover, Google is certified under the Privacy Shield (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active), and hence it ensures compliance with European data protection law.
Our website uses the service Google Analytics on an exclusively pseudonymous basis. Your IP address is only recorded in abbreviated form and is hence anonymized.

iv. Google Audiences / Remarketing

This website uses the service “Google Audiences”. The purpose of this service is to display advertising to users based on their interests. This requires conducting an analysis of website use, which is carried out using cookies. In this process, the cookies store anonymized or pseudonymized data regarding the use of the website. No personal data is stored. If you visit additional websites that also use these services, then you will be shown advertising that matches your previous interests. It is possible that in this process your data will be transferred to the USA. Google is certified under the Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active.

The legal basis for the use of this service is article 6 (1) f) GDPR – justified interest. Our justified interest in using this service is based on sending advertising to the website’s users in a targeted manner.
You can find further information at https://www.google.com/privacy/ads/.

v. Google AdWords

This website uses the service “Google AdWords”. The purpose of this service is so-called conversion tracking, i.e., we can detect what happened after you clicked on our advertisements. Cookies are placed for this purpose, but they are only valid for a limited time and do not contain any personal data. Hence an individual identification of the user is not possible.

The legal basis for the use of this service is article 6 (1) f) GDPR – justified interest. Our justified interest in using this service is based on analyzing and optimizing the operation of our website. You can find further information, together with Google’s data privacy statement at: https://www.google.de/policies/privacy/.

vi. Doubleclick by Google

This website uses the service “Doubleclick by Google”. This service uses cookies in order to show you advertisements that are relevant for you. This occurs over a pseudonymized identification number (pID), which is received by your browser and is assigned to it. The service can use this pID to detect which advertisements have already been shown to you and which have been called up. The cookies used for this purpose do not contain any personal data. Rather, the cookies are used to position advertisements that overlap with a website by enabling Google to identify the pages that you have visited. The information generated by the cookies is transferred by Google to a server in the USA for analysis and stored there. Google transfers data to third-parties only based on legal regulations or in the context of data processing assignments.

By no means will Google collate your data with other data that Google has collected. By using our website, you consent to the processing of your data by Google in accordance with the description and purposes stated. You can prevent the use of cookies using the appropriate settings in your browser. These settings however may make it impossible to use the website in an unrestricted manner. You can find further information on data privacy at Google at this address: https://policies.google.com/technologies/ads?hl=en

vii. YouTube

This website uses the service “YouTube” to insert videos into the page. The operator of the software necessary for this purpose is the company YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. If you visit a page with inserted YouTube videos, a link to YouTube servers is created. In this process, YouTube is notified of which pages you visit.

If you start a video, then the operator inserts cookies that collect data on user behavior. You can find further information on data privacy at “YouTube” in the operator’s data privacy policy at: https://www.google.de/intl/de/policies/privacy/

b. Facebook

i. Custom Audiences

This website uses the service “Facebook Custom Audiences”. Facebook Custom Audiences is a service of the company Facebook Inc. (1601 S. California Ave, Palo Alto, CA 94304, USA; hereinafter “Facebook”). This service enables us to show the user advertising related to their interests on the social network – Facebook.

For this purpose we have implemented the Facebook Remarketing Tag on our website. When you visit the website, this tag creates a direct link with Facebook’s servers. This gives Facebook information on the pages that you have visited our website. Facebook then compares this with your Facebook user account. The next time that you visit Facebook, you will be shown customized advertisements – Facebook Ads – related with your interests.

The legal basis for the use of this service is article 6 (1) f) GDPR – justified interest. Our justified interest in using this service is based on sending advertising to the website’s users in a targeted manner. You can find further information in Facebook’s data privacy instructions: https://www.facebook.com/about/privacy/.

Facebook is Privacy-Shield-certified: https://m.facebook.com/about/privacyshield.

ii. Connect

It is possible to sign up on this website using your Facebook Account. Facebook Connect is an offering of Facebook, Inc. The use of Facebook Connect is subject to Facebook’s data privacy conditions and conditions for use.

If you use Facebook Connect, then your Facebook profile data and public data on Facebook are transferred to us from your Facebook profile. Furthermore, we can transfer data to your Facebook profile. Your transferred data are stored on our website and processed by us for the purpose of registration.

If you register on our website using Facebook Connect, then you consent to the transfer of profile data from your Facebook profile to us, as well as to the transfer of data on use of our website to Facebook. The data that are transferred are those that are publicly available data on your Facebook profile. We hereby notify you that if the data privacy conditions and conditions of use of Facebook change, then the “list of friends” of the Facebook profile owner could also be transferred if this list was marked as “public” in Facebook’s privacy settings.

The legal basis for the use of this service is article 6 (1) f) GDPR – justified interest. Our justified interest in the use of this service is to enable users to share content easily on Facebook. You can find further information at: https://www.facebook.com/about/privacy/your-info-on-other

c. BingAds

This website uses the service “BingAds”. BingAds is a conversion and tracking service of the Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA.

Microsoft places cookies in the users’ devices that analyze the user behavior on our website. This presupposes that the user has reached our website through a BingAds advertisement. This only serves to provide use with information on the total number of users who have clicked on this type of advertisement. In this process, no IP addresses are stored, and no personal information on our users’ identity is shared.

The legal basis for the use of this service is article 6 (1) f) GDPR – justified interest. Our justified interest in the use of this service derives from the fact that we must be able to analyze and optimize the use of our website. You can find further information in Microsoft’s data privacy statement in: https://privacy.microsoft.com/de-de/privacystatement.
Microsoft is Privacy-Shield-certified: https://www.privacyshield.gov/participant?id=a2zt0000000KzNaAAK&status=Active.

d. HubSpot

On this website we use HubSpot for our online marketing activities. HubSport is a software company from the USA with branch office in Ireland. Contact: HubSpot, 2nd Floor 30 North Wall Quay, Dublin 1, Ireland, Telephone: +353 1 5187500.

This is an integrated software solution that we use to cover different aspects of our online marketing. This includes, among others: Email marketing (newsletter, together with automated mailings, e.g., for provision of downloads), social media publishing & reporting, reporting (e.g., traffic sources, accesses, etc. …), contact management (e.g., user segmentation & CRM), landing pages and contact forms.

Our registration service enables visitors to our website to find out more about our company, to download contents and to provide their contact information, together with further demographic information. This information, together with the contents of our website are stored on the servers of our software partner HubSpot. We can use it to make contact with visitors to our website and to determine which of our company’s services are interesting for them. All information collected by us is subject to this data privacy policy. We use all information collected exclusively for optimizing our marketing measures.

Moreover, we use the live chat service “messages” from HubSpot on some sub-pages to improve users’ experience on our website for the sending and receipt of notifications (round chat icon on the lower right edge of the screen). If you consent to and use this feature, then the following data are transferred to the HubSpot servers:
– Content of all chat messages sent and received
– Context information (e.g., page on which the chat was used)
– Optional: Email address of the user (if it is provided by the user via the chat feature)

The legal basis for the use of HubSpot’s services is article 6 (1) f) GDPR – justified interest. Our justified interest in the use of this service is the optimization of our marketing measures and the improvement of our service quality on the website.
HubSpot is certified under the conditions of the “EU – U.S. Privacy Shield Framework” and it is subject to TRUSTe’s Privacy Seal, as well as the “U.S. – Swiss Safe Harbor” Framework.

More information on HubSpot’s data privacy provisions »

More information from HubSpot regarding to EU data protection provisions »

More information on the cookies used by HubSpot can be found here & here »

e. LinkedIn

We use the retargeting tool and the conversion tracking of LinkedIn Ireland, Wilton Plaza, Wilton Place, Dublin 2, Ireland (“LinkedIn”). For this purpose the LinkedIn Insight Tag is incorporated into our webpage. LinkedIn uses it to collect statistical, pseudonymized data from your visit and use of our website and to provide us with the corresponding aggregated statistics based on these.

In this process, as a general rule, the following information, among others, in collected:

  • LinkedIn User ID (Cookie ID)
  • IP Address
  • Metadata of the website visit, such as, e.g., browser type, website visited

In addition, this information serves to be able to show you relevant offers and recommendations specific to your interests, after you have inquired on the website about certain services, information and offers. The information in this regard is stored in a cookie.

7. Forms

We use the service HubSpot to provide you with the following online forms. For this purpose, we forward your data to HubSpot, which processes the data exclusively at our request. See data privacy policy on “HubSpot.”

a. Free offer of digital contents

In order to provide you with our downloadable content, we collect personal data from you. Below we explain these data.

  • Collected data: Email address, last name, first name, title, job title
  • Purpose of use: Customized sending of contents requested
  • Storage period: As a general rule, the data is only stored for as long as is needed to fulfill the purpose. The data is deleted after sending of the contents.
  • Legal basis: article 6 (1) b) GDPR

Option 1:
See data privacy policy on “Web demo.”

Option 2:
See data privacy policy on “Newsletter.”

b. RocketG events

The Organizer requires personal data of the Participant for the planning and realization of events.

  • Collected data: E-mail address, telephone number, family name, given name, company name, position in the company, city, country.
  • Purpose: Invitation management by e-mail, sending registration confirmations by e-mail, sending reminders before the event by e-mail, sending further information or last-minute changes to registered event Participants, optimizing event planning, general contract initiation. 
  • Storage period: The data are stored in principle only as long as it is necessary for the fulfilling of the purpose. If we invite you to an event, we will delete your data as soon as we no longer need this data for the organization and design of the event. In particular, we will delete your data immediately if we are unable to invite you to an event. An exception to this rule applies if you have registered for the newsletter (optional).
  • Legal basis: Art. 6 I b GDPR.

aa. If you participate in the event, we will transfer personal data to the following recipients

Recipient: Socio Labs, Inc.

In the context of its events, the Organizer uses a contract processor for the above-mentioned purposes, the event platform Socio (https://socio.events/) of Socio Labs, Inc., 115 W. Washington Street, Suite 1190, Indianapolis, Indiana 46204, United States of America, as well as the associated mobile application.

If the Participant registers for a RocketG event, participates in an online RocketG event and uses the digital event platform via browser and mobile application for this purpose, the above mentioned personal data about the Participant will be transferred to third countries, in particular the USA.

If the Participant uses a corresponding mobile application of Socio within the scope of a RocketG event, the following additional personal data will be collected and transferred to the USA according to Socio:

  • IP address
  • Device type
  • Browser type
  • Operating system or platform
  • Name of the Internet service provider
  • Website from which the Participant is redirected
  • Website from which the Participant is leaving
  • Websites visited on the app
  • Frequency, time, dates and duration of the visit to the Socio-App
  • Location of the Participant
  • Notification if the Participant accesses the Socio website from multiple devices
  • Other interactions that may occur on the Socio app
  • Unique device identifier (e.g. Unique Device Identifier (UDID) or International Mobile Equipment Identity (IMEI))
  • MAC or IP address of the mobile device
  • Information about the Participant’s mobile operator
  • Customer support related communications and information from such communications for statistical and reference purposes

Insofar as personal data is transferred to servers of Socio in the USA and stored and further processed there, the Organizer has concluded standard data protection clauses with Socio Labs, Inc. approved by the EU Commission, which allow the transfer of personal data to the USA in individual cases. 

Further information can be found in Socio’s privacy policy: https://socio.events/privacypolicy

Storage period: The data are stored only as long as necessary to fulfill the purpose. If the Participant uses the Socio event platform, the personal data processed by Socio will be stored for 30 days.

bb. Transfer of data to partner companies

Within the context of H.U.G. Digital, the Participant can be contacted by partner companies (H.U.G. Buddies).

  • Collected data: E-mail address, phone number, family name, given name, company name, position in the company, city, country.
  • Purpose: Contacting Participants of an event session, including by email, chat or invitation to an event via the app, during and after the event for promotional purposes.
  • Recipient of the data: Partner companies (H.U.G Buddies) of H.U.G Digital.
  • Storage period: The data will generally be stored until the Participant’s consent is revoked or will be deleted prior to this, provided that the intended promotional activities with the Participant as addressee have been carried out to completion.
  • Legal basis: Art. 6 I a GDPR.

cc. Recording of the event and publication in the RocketG Community

The Organizer intends to record the event, H.U.G. Digital. Furthermore, the Organizer intends to publish the recorded event in the RocketG Community (see point 8 of the Privacy Policy). If a Participant publishes a comment under his or her name during the recording or otherwise (re-)identifies himself or herself during the event recording, the Organizer will process personal data of the Participant in the context of the image and sound recording.

  • Collected data: Family name and given name of the Participant, if applicable company name and position in the company.
  • Purpose: Image and sound recording of the event H.U.G. Digital, subsequent publication of the video in the RocketG Community.
  • Storage period: The data will generally be stored until the Participant’s consent is revoked.
  • Legal basis: Art. 6 I a GDPR.

Optional:

See privacy policy on “Event Alarm”.

c. Newsletter

If you subscribe to our newsletter, then we store your email address and use this to send the newsletter. Your email address is not made public or disclosed to third parties.

  • Collected data: Email address, last name, first name, telephone number
  • Purpose of use: Provision of the requested test account and explanation of the features of the software
  • Storage period: As a general rule, the data is only stored for as long as is needed to fulfill the purpose. After the expiry of the test phase your data is deleted, if you do not become a customer.
  • Legal basis: article 6 (1) b) GDPR

d. Webdemo

If you request an appointment for a web demo, then we use your data to contact you and coordinate together with you an appointment and to hold the appointment.

  • Collected data: Email address, last name, first name, telephone number
  • Purpose of use: Provision of the requested test account and explanation of the features of the software
  • Storage period: As a general rule, the data is only stored for as long as is needed to fulfill the purpose. After the expiry of the test phase your data is deleted, if you do not become a customer.
  • Legal basis: article 6 (1) b) GDPR

e. Event-Alarm

If you sign up for our event alarm, then we use your data to keep you up-to-date on planned events.

  • Collected data: Email address, last name, first name, telephone number
  • Purpose of use: Provision of the requested test account and explanation of the features of the software
  • Storage period: As a general rule, the data is only stored for as long as is needed to fulfill the purpose. After the expiry of the test phase your data is deleted, if you do not become a customer.
  • Legal basis: article 6 (1) b) GDPR

f. Webinars

If you register for a trial account, then we use your data to ensure that you receive the necessary information and to introduce you to the test account and the features of the software.

  • Collected data: Email address, last name, first name, telephone number
  • Purpose of use: Provision of the requested test account and explanation of the features of the software
  • Storage period: As a general rule, the data is only stored for as long as is needed to fulfill the purpose. After the expiry of the test phase your data is deleted, if you do not become a customer.
  • Legal basis: article 6 (1) b) GDPR

g. Test Account

Wenn Sie sich für einen Test Account anmelden, dann nutzen wir Ihre Daten, um Ihnen die erforderlichen Informationen zukommen zu lassen und Ihnen den Test Account sowie die Features der Software vorzustellen.

  • Collected data: Email address, last name, first name, telephone number
  • Purpose of use: Provision of the requested test account and explanation of the features of the software
  • Storage period: As a general rule, the data is only stored for as long as is needed to fulfill the purpose. After the expiry of the test phase your data is deleted, if you do not become a customer.
  • Legal basis: article 6 (1) b) GDPR

8. Rights of data subjects

If the company RocketG GmbH processes personal data as data controller, then you as the data subject have certain rights derived from Chapter III GDPR, which depend on the legal basis and purpose of the processing. These rights include when relevant especially the right to information (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to cancellation (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR), the right to data portability (Art. 20 GDPR), and the right to objection (Art. 21 GDPR). If the processing of personal data is based on your consent, then you have the right pursuant to Art. 7 III GDPR to revoke this consent granted under data protection law.

Please contact the Data Protection Officer of RocketG GmbH (see Section 2) in order to assert you rights as data subject regarding the data processed for the operation of this website. Please be aware that you must contact the data controller directly to assert your rights as data subject derived from the processing by us, as data processor of our customers. We reserve the right not to respond to corresponding queries or to redirect them to the corresponding companies.

If RocketG GmbH as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.

Please contact the data protection officer of RocketG GmbH to assert your rights with regards to the data processed for the operation of this software (see section 2). Please note that you must address yourself exclusively to the controller in order to assert your rights as a data subject from the processing of personal data by RocketG as subprocessor on behalf of our customers. We reserve the right not to answer such questions or to pass them on to the controller of this data processing.

9. Right to lodge a complaint

We would hereby like to inform you that pursuant to article 77 GDPR you have the right to lodge a complaint with the supervisory authority if you believe that your personal data have been processed illegitimately by us.

10. Right to object

You can object to the use of your data by making use of the corresponding opt-outs.

11. Final clauses

RocketG reserves the right to adjust this data privacy policy at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced or modifications are made on the website. In this case, the new data privacy statement applies to any later visit of this software.

Version 09-2020